Revised Labor Management Procedures Emergency Food Security Project (P178280) (English)

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Table of Contents

• This document is intended to be used solely for the purpose of FAO projects disclosure 1
• April 2024 1
• Table of content Table of content ............................................................................................................................................ 2 2
• 1. INTRODUCTION ..................................................................................................................................... 3 2
• 2. OVERVIEW OF LABOR USE IN THE PROJECT .......................................................................................... 4 2
• 2.1. Type of Workers ........................................................................................................................... 4 2
• 2.2. Labor Requirement Forecast ........................................................................................................ 4 2
• 3. ASSESSMENT OF KEY POTENTIAL LABOR RISKS ..................................................................................... 6 2
• 4. BRIEF OVERVIEW OF LABOR LEGISLATION TERMS AND CONDITIONS ................................................ 11 2
• 4.1. National Labor Legislation .......................................................................................................... 11 2
• 4.2. The World Bank Environmental and Social Standard 2 .............................................................. 12 2
• 4.3. FAO Environmental and Social Standard 4 ................................................................................. 12 2
• 4.4. Key Gaps Between National Legislation World Bank ESS2 and FAO ESS4 ................................. 13 2
• 5. POLICIES AND PROCEDURES ................................................................................................................ 15 2
• 6. AGE OF EMPLOYMENT ........................................................................................................................ 18 2
• 7. TERMS AND CONDITIONS .................................................................................................................... 18 2
• 8. TRAINING AND SENSITIZATION ............................................................................................................ 19 2
• 9. Workers Grievance Redress Mechanism ............................................................................................ 19 2
• 9.1. UN Staff ...................................................................................................................................... 19 2
• 9.2. Implementing Partners Workers ................................................................................................ 20 2
• 9.3. Community workers ................................................................................................................... 22 2
• 9.4. FAO staff sanctions and appeals ................................................................................................ 22 2
• 10. CONTRACTOR MANAGEMENT ....................................................................................................... 22 2
• Appendixes .................................................................................................................................................. 25 2
• Appendix 1 individual code of conduct in case of contractor ................................................................. 25 2
• Appendix 2 Environment social health and safety incident tracker ..................................................... 27 2
• Appendix 3 Employment Health and Safety conditions Monitoring Form Checklist ........................... 28 2
• Appendix 4 Matrix for Potential Risks Mitigation ................................................................................... 29 2
• Annex 5 Managing COVID-19 risks on construction sites ...................................................................... 38 2
• 1. INTRODUCTION 3
• Promote direct action to foster decent employment. 3
• Promote respect and realize fundamental principles and rights at work by 3
• Protect and promote the safety and health of workers. 3
• Ensure programs and projects comply with national employment and labour laws and international commitments. 3
• Have in place effective measures to address emergency events whether human-made or natural hazards. 3
• 2. OVERVIEW OF LABOR USE IN THE PROJECT 4
• 2.1. Type of Workers 4
• 1. Direct Workers. People employed directly by FAO to work specifically in relation to the project in 4
• 2. Contracted Workers. People engaged through third parties to perform work related to core 4
• 3. Primary Supply Workers. People engaged by FAO as primary suppliers. These include for example 4
• 4. Community Workers. People employed or engaged in providing community-based project 4
• 2.2. Labor Requirement Forecast 4
• Type of project workers Characteristics of 5
• Timing of labor 5
• Indicative number of workers 5
• Direct workers 5
• PMU permanent 5
• Project Implementation Unit PIU 5
• Heads of field 5
• Short term 5
• Support staff 5
• PMU International and national experts 5
• PIU National 5
• Field workers 5
• National 5
• Short term 5
• Support staff 5
• PMU and PIUs 5
• Field workers 5
• Short term 5
• Support staff usually on permanent basis through implementation 5
• PMU approx. 50 employees including 1 Project Manager 1 Implementation 5
• Specialist 1 5
• International Environmental and Social ES 5
• Specialist 2 Senior ES Specialists and 16 ES Assistants in charge of 5
• Environmental and Social Management 1 International 5
• Gender Specialist 8 Gender Assistants 2 ME Officers 1 5
• Agricultural Engineer 1 5
• Communications Officer 1 National Seed Officer 1 5
• Natural Resource 5
• Management Officer 12 5
• Contracted workers Skilled permanent 5
• Duration of several months to several years specified by contract or letter of agreement signed 5
• The number of 5
• Skilled workers 6
• Employees of third- party monitoring 6
• Unskilled workers 6
• Primary supply 6
• Workers engaged by primary suppliers 6
• Workers of local national or 6
• Project implementation 6
• The primary supply workers will be 6
• Community workers This is labor that can be made available by the community for the benefit of sub-projects in kind contributions to 6
• Project implementation 6
• Could be hundreds. The community 6
• 3. ASSESSMENT OF KEY POTENTIAL LABOR RISKS 6
• The main labor risks assessed are related to working conditions and protection of the workforce in accordance with the requirements of World Bank ESS2 and community health and safety under ESS4. The 6
• RiskImpact Analysis Magnitude Extent 7
• Timing Likelihood Significance 7
• Risk Mitigation Measures 7
• ESS2 Labor and working conditions Labor disputes over contracts or lack of a Grievance Redress Mechanism GRM for 7
• Given the generally high conflict potential it is possible that disputes over contracts emerge 7
• The Project will provide workers GRM with additional support from sector specific 7
• Poor working conditions Unsafe work 7
• Due to the protracted conflict in Afghanistan and the weakness of formal justice institutions 7
• Discriminatory hiring practices 7
• Risks Sexual 8
• Exploitation AbuseSexual Harassment SEASH 8
• The activities under components 1 2 will mainly involve local workers. The contractors are expected to involve a very limited workforce from outside the 8
• Projects area of influence to reside in the work camp. The contractors are likely to engage some women workers for 8
• Likely incidents of 8
• Forced Labor 8
• There is a risk that child and forced labor for example in the form of community workers. The 8
• Injuries at the workplace 9
• The risk comes from the fact that PPE may be scarce for contracted workers or community workers and health and safety regulations may not exist sufficiently or not be enforced. 9
• Excessive hours of work lifting of heavy objects and 9
• Workers may be exposed to pesticides and other chemicals due to inadequate supply of PPE or inappropriate use of PPE along with poor adherence to safety guidelines. 9
• FAO and all implementing partners and 9
• ESS4 Community Safety and Health Labor influx 10
• There is likely to be internal movement of people from areas outside the project areas to seek employment and associated 10
• Population movement due to labor influx may result in 10
• GBVSEASH cases. 10
• FAO and all implementing partners and 10
• Protection Plan for Women and Children will be implemented see separate plan as part of the ESMF-AF. 10
• Spread of 10
• Population movement due to labor influx may result in the spread of HIV and other diseases. 10
• FAO and all implementing partners and 10
• Beneficiaries exposed to 10
• During the distribution of inputs cash for work activities 10
• FAO and all implementing partners and 10
• Poisoning and other negative health impacts as a result of drifting of 10
• The risk comes from likely 10
• Extensive stakeholder consultation will be carried out to ensure communities and in particular vulnerable groups are well informed about operation timings and protection measures. 10
• Poor and 11
• Households participating in food production and aquaculture 11
• Training on good agricultural practices including health and safety best practice will be provided. 11
• 4. BRIEF OVERVIEW OF LABOR LEGISLATION TERMS AND CONDITIONS 11
• 4.1. National Labor Legislation 11
• 4.2. The World Bank Environmental and Social Standard 2 12
• Prevent SEASH at workplace Prevent the use of all forms of forced labor and child labor Support the principles of freedom of association and collective bargaining of project workers in a 12
• Provide project workers with accessible means to raise workplace concerns including GRM. 12
• 4.3. FAO Environmental and Social Standard 4 12
• Promote direct action to foster decent employment. 12
• Promote respect and realize fundamental principles and rights at work by 12
• Protect and promote the safety and health of workers. 13
• Ensure programmes and projects comply with national employment and labour laws and international commitments. 13
• Have in place effective measures to address emergency events whether human-made or natural hazards. 13
• 4.4. Key Gaps Between National Legislation World Bank ESS2 and FAO ESS4 13
• Key Labour 13
• Related Provisions 13
• Major WB and FAO 13
• Key requirements gaps in 13
• Afghanistan legal framework 13
• Principles to be followed by the Project 13
• Working conditions and management of labor 13
• The Borrower will develop and implement written labor 13
• Article 13 and 15 Chapter 2 of Labor Law 2007 states the terms and conditions of employment of workers. 13
• The Project will follow the national regulations and WB ESS 2 and FAO Standard 4 13
• Grievance Redress Mechanism GRM 13
• A grievance redress mechanism will be provided for all workers and where relevant their organizations to raise 13
• Decree No 94 dated January 13
• 17 Labor Law 2007 13
• An initial assessment of NGOs to be engaged and whether they have GRMs in place would be undertaken. Awareness training including but not limited to 13
• SEASH for GRM personnel to be provided to build capacity for GRM including escalation 14
• Categories of workers 14
• The term project worker refers to a People employed or 14
• Borrower including the project proponent and the project implementing agencies to 14
• The Labor Law recognizes direct non-UN contracted and service workers. 14
• The categories of workers will be per this LMP the terms and conditions training etc. would be implemented according to 14
• International Labour 14
• Organization ILO standards 14
• Minimum age of workers 14
• Fourteen years and above unless national law specifies a higher age World Bank ESS2 Labor Working Conditions Persons 14-18 are prohibited from work considered 14
• Convention 138 on Minimum 14
• Age Convention 1973 has 14
• FAO will allow deployment of people aged 18 years and above. FAO will apply a rigorous 14
• 5. POLICIES AND PROCEDURES 15
• S. No. Action Timelines 16
• 1. Inform project workers about SEASH responsive GRM. Upon joining 16
• 2. Separate safe and easily accessible facilities for women 16
• Throughout construction period 16
• 3. Display signs that SEASH is prohibited on the project Throughout construction period 16
• 4. Ensure Codes of Conduct are clearly understood and 16
• Upon joining 16
• 5. Train project staff on the behavior obligations under the 16
• CoCs and Disseminate CoCs including visual illustrations and discuss with employees and local communities. 16
• Periodic every six months 16
• Complying with legislation and other applicable requirements which relate to occupational health and safety hazards. 16
• Enabling active participation in OHS risks elimination through promotion of appropriate skills knowledge and attitudes towards hazards. 16
• Continually improving the OHS management system and performance. 16
• Availing this policy statement to all interested parties 16
• To avoid work related accidents and injuries the contractor will 16
• World Banks Interim Note COVID-19 Considerations in ConstructionCivil Works Projects 17
• World Health Organization WHO interim guidance on use of PPE for COVID-19 17
• ILO Occupational Safety and Health Convention 1981 No. 155 17
• ILO Occupational Health Services Convention 1985 No. 161 17
• ILO Safety and Health in Construction Convention 1988 No. 167 17
• WHO International Health Regulations 2005 17
• WHO Emergency Response Framework 2017 17
• European Union OSH Framework Directive Directive 89391 17
• Conducting pre-employment and frequent health checks 17
• Controlling entry and exit from site workplace 17
• General hygiene 17
• Cleaning and waste disposal 17
• Adjusting work practices 17
• Reviewing accommodation arrangements to see if they are adequate and designed to reduce contact with the community 17
• Reviewing contract durations to reduce the frequency of workers entering exiting the site 17
• Rearranging work tasks or reducing numbers on the worksite to allow social physical distancing or rotating workers through a 24-hour schedule 17
• Providing appropriate forms of personal protective equipment PPE 17
• Putting in place alternatives to direct contact like tele-medicine appointments and live stream of instructions. 17
• Measures in respect of instances of spread of virus 17
• Training and communication with workers 17
• Communication and contact with community 17
• Reviewing accommodation arrangements for workers coming from outside to ensure that they are adequate and designed to reduce contact with the community 17
• Minimize contact of migrant workers with people near the site. Wherever possible ensure workers coming from outside are accommodated on site 17
• Request the Contractor to convene regular meetings with the project LMP Focal Point and to take their advice in designing and implementing the agreed measures. 17
• Identify a senior person as a focal point to deal with COVID-19 issues 17
• Check with Contractors on whether the workers are informed encouraged to use the existing project grievance mechanism to report concerns relating to COVID-19 18
• 6. AGE OF EMPLOYMENT 18
• 7. TERMS AND CONDITIONS 18
• 8. TRAINING AND SENSITIZATION 19
• All personnel engaged in any kind of hazardous works shall undergo specialized instructions and training on the said activities 19
• Appropriate training and certification specialised agencies shall be a requirement for operators before use of equipment if applicable. 19
• Employees shall participate in the OHS information and education program trainings and other related initiatives of the agency to contribute to the improvement and sustainability of the same. 19
• Issuance of PPE shall be supplemented by training on the application use handling cleaning and maintenance of said PPE. 19
• 9. Workers Grievance Redress Mechanism 19
• 9.1. UN Staff 19
• The UN staff GRM procedure follows the FAO Manual section and the FAO policies. 19
• 1. FAO staff are informed of staff rules and regulation through the accessible FAO Manual while 19
• 2. In case of violation FAO Staff must capture and present the details of the grievance to the person 19
• 3. The supervisor will verify the details and seek to address the matter within the shortest time 19
• 4. The supervisor will escalate the matter if not resolved within 48 hours to the Country FAO 20
• Representative. 20
• 5. If not resolved at country level the matter should be escalated through the appropriate channel 20
• 6. If no resolution is found within FAO the employee can escalate the matter to the jurisdiction cited 20
• 7. PMU will include these grievances within the regular progress reports to the World Bank. 20
• Specific grievances GBV-SEA fraud and corruption 20
• All grievances of sexual nature GBVsexual harassmentSexual Exploitation and Abuse should only and directly be submitted to OIG who will investigate. 20
• All misconduct fraud or corruption event should be reported to OIG and any relative retaliation would be as well investigate by the OIG according to the whistle-blower policy. 20
• 9.2. Implementing Partners Workers 20
• Figure 2 EFSP GBV-SEA GRM Mechanism 21
• Figure 2 EFSP GBV-SEA GRM Mechanism 21
• Some immediate actions to be taken at 21
• 9.3. Community workers 22
• 9.4. FAO staff sanctions and appeals Legal framework. This section considers all staff members of the Organization including field 22
• Disciplinary measures from FAO. Non respect should be led according to the FAO Manual section 22
• FAO and ILOAT appeals. Formal Appeal procedure might be done according to the FAO Manual 22
• Waiver of FAO staff immunity. While FAO staff members benefit from an immunity of legal process 22
• 10. CONTRACTOR MANAGEMENT 22
• Training induction dates number of trainees and topics. 23
• Details of any security risks details of risks the contractor may be exposed to while performing its work. 23
• The following procedures are to be adhered for contractor management but have been adjusted to adhere to LMP provisions 23
• Ensure that Contractors have valid contracts with clearly defined service level agreement in accordance with all environmental and social clauses as applicable 23
• Contractor induction to ESF and LMP 23
• Quarterly submission of records including managing incidents and accidents and Contractor employees recorded 23
• Monthly site visits at a minimum and quarterly reports 23
• Concerns or issues tracking using monitoring register 24
• Evaluation of contractor requirements - This includes training OHS files certifications and other. 24
• Additionally as part of Contractor management the contract provision might need to include 24
• Appointing a COVID-19 focal point with responsibility for monitoring and reporting on COVID-19 issues and liaising with other relevant parties 24
• The Employment Health and Safety conditions Monitoring Form Checklist in Appendix 3 can be used by contractors. 24
• 11. Responsible Staff 24
• Activity Responsible staffparty 24
• Engagement and management of project workers FAO and implementing NGOs 24
• Implementation of Occupational Health Safety OHS Plan 24
• FAO and implementing NGOs 24
• Monitoring supervising and reporting on health and safety 24
• FAO and implementing NGOs 24
• Engagement and management of CDCcontractorssubcontractors including coordination and reporting arrangements between contractors 24
• FAO and implementing NGOs 24
• Training of workers including raising awareness and training of workers in mitigating the spread of COVID-19 24
• FAO and implementing NGOs 24
• Assessment training of workers on risk and measure about COVID-19 24
• FAO and implementing NGOs 24
• Addressing worker grievances FAO and implementing NGOs 24
• Appendix 1 individual code of conduct in case of contractor 25
• Attend and actively partake in training courses related to Environmental and Social Occupational Health and Safety ESOHS SEASH. 25
• Shall wear my personal protective equipment PPE in the correct prescribed manner at all times when at the work site or engaged in project related activities. 25
• Take all practical steps to implement the contractors ESMP and OHS Plan. 25
• Adhere to a zero-alcohol policy during work activities and refrain from the use of illegal substances always. 25
• Consent to a police background check. 25
• Not use language or behavior towards women children or men that is inappropriate harassing abusive sexually provocative demeaning or culturally inappropriate. 25
• Not engage in sexual favorsfor instance making promises or favorable treatment dependent on sexual actsor other forms of humiliating degrading or exploitative behavior. 25
• With regard to children under the age of 18 in contact with project workers 26
• Wherever possible ensure that another adult is present when working in the proximity of children. 26
• Not invite unaccompanied children unrelated to my family into my home unless they are at immediate risk of injury or in physical danger. 26
• Not sleep close to unsupervised children unless necessary in which case I must obtain my supervisors permission and ensure that another adult is present if possible. 26
• Refrain from physical punishment or discipline of children. 26
• Comply with all relevant local legislation including labor laws in relation to child labor. 26
• Use of childrens images for work related purposes when photographing or filming a child for work related purposes I must 26
• Before photographing or filming a child assess and endeavor to comply with local traditions or restrictions for reproducing personal images. 26
• Before photographing or filming a child obtain informed consent from the child and a parent or guardian of the child. As part of this I must explain how the photograph or film shall be used. 26
• Ensure images are honest representations of the context and the facts. 26
• Ensure file labels do not reveal identifying information about a child when sending images electronically 26
• Sanctions I understand that if I breach this Individual Code of Conduct my employer shall take disciplinary action which could include 26
• Informal warning and additional Training. 26
• Formal warning. 26
• Loss of up to one weeks salary. 26
• Suspension of employment without payment of salary for a minimum period of 1 month up to a maximum of 6 months. 26
• Termination of employment. 26
• Report to the police if necessary. 26
• Signature Printed Name Title Date Safety incident tracker Class of incidents 27
• Appendix 2 27
• Class 1 Indicative Class 2 Serious Class 3 Severe 27
• No injuries Relatively minor and small-scale 27
• Does not result in significant or 27
• Grievances due to project use of 27
• Minor instances of 27
• Contractor personnel 27
• Failure to remedy Indicative 27
• May result in some level of 27
• Cases of mistreatment of 27
• GRM not functioning 27
• GBVSEASH related incident 27
• Any fatality Incidents that caused or may 27
• May result in high levels of 27
• Requires an urgent and 27
• Abuses of community members 27
• Human trafficking and child 27
• INC001 Open 27
• INC002 Closed 27
• Appendix 3 Employment Health and Safety conditions Monitoring Form Checklist 28
• Contractors name Site name. Date . Instructions Tick if available put a crossX if unavailable. Tick if theres evidence put a crossX if theres no evidence. 28
• N0 Monthly Checklist EHS items Available Unavailable Type of 28
• Comment 28
• 1 Current Employee List 28
• 2 Valid Working Contract 28
• 3 Appointment letters 28
• 4 Inductions - all contractor staff 28
• 5 Reporting Incidents 28
• 6 Grievance redress mechanism 28
• 7 Health and Safety Committee 28
• Sanitary facilities toilets separate for men and women hand washing 28
• 9 PPE boots gloves helmets masks etc. Branded Properly worn at all times 28
• 10 Awareness on prevention of 28
• GBVSEASH and communicable 28
• 11 Valid First Aid Kit 28
• 12 Valid Fire extinguishers 28
• 13 The incident register 28
• Appendix 4 Matrix for Potential Risks Mitigation 29
• Potential OHS impacts Mitigation measures 29
• PLANNING AND PRE-CONSTRUCTION PHASE 29
• Lack of GRM for workers to raise workplace issues 29
• Establish a functional GRM for worker and for each implementing entities and subcontractor entities 29
• Site selection for the various infrastructure will be undertaken by FAO in consultation with the main stakeholders CDCs Irrigation Associations women groups farmers etc. 29
• All sites will be screened for their environmental and social suitability prior to their approval 29
• GRM will be functional and accessible 29
• A selection criterion shall be prepared for Seed Producers for the Banks approval 29
• The selection criteria shall include social and environmental criteria 29
• Environment and Social Due Diligence will be undertaken to ensure that Seed Companies conform to the WB and FAO requirements ESSs 29
• Poorly designed irrigation schemes can lead to excessive water losses andor waterlogging Structural failure due to poor design and supervision of irrigation systems. 29
• All facilities will be designed and supervised by competent professionals e.g. Architects and Engineers together with agronomists using the approved Building Code. 29
• All design drawings for the proposed irrigation schemes rain harvesting and soil conservation infrastructure to be rehabilitated will be vetted and approved by the appropriate professional 29
• Construction materials will be approved by FAO 29
• Based on technical assessment the canals will be lined with concrete stone masonry mass concrete and in some case PVC pipes will be considered 29
• In case earthen canals are to be rehabilitated they will be lined with clay material to minimize seepage 29
• Gates and other installations that regulate the water flow within the irrigation system will be installed as part of the rehabilitation and extension of the irrigation schemes 29
• General waste that may exist before or generated during the site installation 29
• Develop waste management plan for various specific waste streams 29
• Prohibit burning of waste 29
• Maintain all construction sites in a cleaner tidy and safe condition 29
• Provide and maintain appropriate facilities as temporary 29
• Dust emissions or and health hazard during the excavation works dismantling works or site clearance 30
• Notify the workers before starting the demolishing work or excavation works 30
• Proper health and safety measures for the workers such as using of appropriate PPE helmet Earplug musk safety shoes hand gloves etc. should be taken to avoid any accidents 30
• Prevent accidents and injury to health by minimizing hazards in the working environment 30
• Contractor will cut only trees if have been agreed 30
• A vegetation restoration plan will be implemented 30
• Eye hazards due to solid particles from a wide variety of preliminary construction operations 30
• Use of machine guards or splash shields andor face and eye protection devices such as safety glasses with side shields goggles andor a full-face shield 30
• CONSTRUCTION PHASE 30
• Risk of non-compliance with performance standards 30
• Comply with the measures recommended by the sub- project Environmental and Social Management Plan ESMP. 30
• Limited workers access to workplace facilities. 30
• Employers must provide welfare facilities and a working environment thats healthy and safe for everyone in the workplace including those with disabilities. 30
• Damage to the health and safety of workers and the population 30
• To make workers aware of the risks of accidents linked to the non-observance of safety instructions and their activities. 30
• Ensure where possible social distancing to reduce risk of disease transmission particularly for COVID-19 30
• Equip the construction site basements with a first-aid unit equipped with necessities. 30
• To sensitize the staff workers and the population on the risks of contamination by sexually transmitted infections STIs and HIV- AIDS. 30
• Provide proper sanitation and waste disposal facilities based on a site-specific Waste Management Plan WMP 30
• Carry out trainingawareness campaigns for the prevention of communicable diseases 30
• Emptydrain all areas that may hold standing water 30
• Raise awareness among the population and drivers of lorries and machinery about the risks of accidents when driving through built-up areas. 30
• Develop and implement a contingency plan for each sub- project 31
• Ensure implementing partners and contractors are included in security risk mitigation measures under the Security 31
• Management Plan 31
• Security risks for local staff Code of conduct behavior commitments clear and accessible disciplinary process and grievance process. 31
• Regular training requirements on security 31
• Discrimination and marginalization of certain groups in employment 31
• Establish criteria for fair competition for hiring 31
• Respect the provisions of the Labor Code 31
• Fit vehicles with appropriate exhaust systems and emission control devices 31
• Maintain vehicles and construction equipment in good working condition including regular servicing and make the truck drivers aware of it 31
• Covering loads of powdery materials with tarpaulins- Operate the vehicles in a fuel-efficient manner 31
• Impose speed limits at 30 kmhour on vehicle movement at the worksite to reduce dust emissions 31
• Proper health and safety measures for the workers such as using of appropriate PPE helmet mask safety shoes hand gloves etc. should be taken to avoid any accidents 31
• Focus special attention on containing the emissions from generators 31
• Construction equipment causing excess pollution e.g. visible smoke will be banned from construction sites immediately prior to usage 31
• Water spray to the dry earth material stockpiles increase the watering frequency during periods of high risk e.g. high winds 31
• Stored materials such as excavated earth dredged soil gravel and sand shall be covered and confined to avoid their wind drifted. 31
• The Air quality monitoring should be carried out by the contractor following the National Air Quality Standard 31
• Vibration and noise quality will be deteriorated due to vehicular traffic blasting and construction equipment 31
• Strict measures for noise pollution control need to be undertaken during construction activities. 31
• Create noise barrier and consider the minimum noise levels at sensitive receptor sites 31
• Stone breaking machine should be confined within a temporary shed so that noise pollution could be kept minimum 31
• Protection devices ear plugs or earmuffs and masks shall be provided to the workers operating in the vicinity of high noise generating machines during construction 31
• Construction equipment and vehicles shall be fitted with silencers and maintained properly. 31
• Instruction to the drivers to avoid unnecessary horning. 31
• The Noise level monitoring should be carried out by the 31
• Board Vibration monitoring should be carried out by the contractor. 32
• Train all construction workers in basic sanitation and health care issues and safety matters and on the specific hazards of their work 32
• The contractor will provide movable toilets for both men and women 32
• The contractor will provide drinking water meeting the national standards 32
• The water quality monitoring should be carried out by the contractor following the national water quality standards 32
• Regular health check-up of the workers 32
• Handling and storage of the potential contaminants has to be organized under strict condition to avoid water pollution during construction 32
• Handling of hazardous liquid should be done carefully by the designated experienced person 32
• Inappropriate handling or accidental spillageleakage of these substances can potentially lead to safety and health hazards for the construction workers 32
• Handling and storage of the potential contaminants has to be organized under strict condition to avoid water pollution during construction 32
• Handling of hazardous liquid should be done carefully by the designated experienced person 32
• The ground water quality monitoring should be carried out by the contractor following the National Water Quality Standard 32
• Road Traffic and Accidents Proper Traffic Management Plan TMP should be prepared by the contractor during starting of construction and follow it strictly. 32
• - In this TMP the road safety measures such as speed breakers 32
• Avoid total blockage of traffic by providing temporary diversions if necessary. 32
• Solid liquid and hazardous Wastes paint fuel chemicals oil petroleum products bitumen etc. may harm the health of construction workers generation 32
• Appropriate mitigation and protective measures are to be included in the ESMP 32
• Sensibilization of community workers on solid liquid and hazardous waste avoidance and mitigation 32
• Hazard communication and training programs to prepare 32
• Waste management and pollution control plan 32
• Minimize the production of waste materials by 3R Reduce 32
• Recycle and Reuse approach 33
• Prohibit burning of solid waste 33
• Ensure proper collection and disposal of solid wastes within the construction camps 33
• Insist waste separation by source organic wastes in one container and inorganic wastes in another container at sources 33
• Dispose organic wastes in a designated safe place on daily basis 33
• The organic wastes should be always covered with a thin layer of sand so that flies mosquitoes dogs cats rats etc. are not attracted 33
• Train the relevant construction personnel in handling of fuels and spill control procedures 33
• Training workers on the correct transfer and handling of fuels and chemicals and the response to spills 33
• GBVSEASH sexual harassment of women and girls exploitative sexual relations sex work etc. 33
• ESMP should identify risks of labor influx and propose general mitigation measures 33
• Application of the Codes of Conduct on Sexual Exploitation and Abuse SEA provided in the ESMF-AF 33
• Establish a mechanism for reporting and resolving cases of sexual exploitation abuse and harassment and ensure that 33
• Ensuring codes of conduct or behavioral standards are put in place. Expected behavior for zero-tolerance of SEASH should be clear along with communication on consequences. 33
• Develop and implement a national level GBV Action Plan with an accountability and Response Framework 33
• Training and awareness on unacceptable conduct toward female workers 33
• -informing workers about national labor law that makes sexual harassment and gender-based violence a punishable offence which is prosecuted 33
• Introduce a worker code of conduct as part of the employment contract including sanctions 33
• Ensure that women are given equal employment opportunities during recruitment and job postings. 33
• Provide HIV awareness programming including STI sexually transmitted infections and HIV information education and communication for all workers on regular basis 33
• Train workers on health and safety on communicable diseases 33
• Regular health check-up of the workers and awareness training 33
• Educating project personnel and area residents on risks prevention and available treatment for vector-borne diseases 33
• Provide the workers a safe and healthy work environment 33
• Provide health care facilities and first aid facilities readily available. 33
• Exploitation of workers Ensure that all workers have contracts with terms and conditions that are consistent with national labor laws and policies as well as ESS2 34
• Every worker should be trained on as well as sign a Code of Conduct 34
• Child and forced labour Ensure no children are employed on site in accordance with national labor laws and ESS2 34
• All workers should be able to demonstrate their age by use of national identity cards or other official documentation 34
• Inform communities and stakeholders that the use of child labor students including for community contributions is not permitted on the project 34
• All workers must have an employment contract be paid for their work and have the right to resign if they wish 34
• Pollution of water No garbage or refuse waste oils should be discharged into drains or onto site grounds 34
• Fuel storage tanks or sites should be properly secured to contain any spillage 34
• Toilet facilities should be provided for construction workers to avoid indiscriminate defecation in nearby bush or local water bodies 34
• Loss of vegetation cover When rehabilitatingconstructing site access roads tree felling should be limited to areas strictly necessary for the widening of roads and machinery movement. 34
• Redistribute the wood from the clearing of rights-of- way to the populations of the villages concerned. 34
• Carry out compensatory reforestation in the project area 1 ha of reforestation per ha of developed perimeter in the commune. 34
• Offsetting losses of cash crops and trees with economic value 34
• Loss of arable land Proceed with the rehabilitation of borrow material sites as soon as the project is completed. 34
• Poor siting of boreholes 34
• On each site carry out several pumping tests in the water tables present and only retain the borehole s with sufficient flow rates that can always meet the water requirements of the project. 34
• Reduction of grazing areas nationally 34
• Carry out compensatory reforestation in the project area 1 ha of reforestation per ha of perimeter developed in the municipality 34
• Unintentional destruction of archaeological remains 34
• Stop the work and put in place devices to secure the remains discovered and inform the competent authorities of the appropriate measures to be taken. 34
• Sanitary wastewater discharges 35
• Adequate portable sanitation facilities serving all workers should be provided at all construction sites. Sanitary wastewater in construction sites should be properly managed 35
• Disturbance destruction of wildlife habitat and poaching 35
• Mark out the work rights-of-way and avoid any unnecessary overflow especially when opening new access roads to the sites. 35
• Prohibit raiding and poaching practices by staff and workers 35
• Screen out proposed site in protected areas or sites of naturalcultural importance within the broader region or landscape 35
• Limit clearing of trees or grass to the construction site. 35
• Operation Phase 35
• Risk of non-compliance with performance standards 35
• Comply with the measures recommended by the sub- project ESMP. 35
• Conducting ES Trainings 35
• Third Party Monitoring of noncompliance and corrective measures 35
• Child employment Forced labor 35
• Sensitize parents on the prohibition of child labor 35
• Use Project Labor Management Procedures 35
• Soil Salinization Periodically monitor salt concentration levels in irrigation water 35
• Ensure that drainage systems are in good condition and working order. 35
• Soil leaching remediation after harvesting 35
• Disruption of ecosystem services 35
• Ensure effective implementation of the FAO Guidance Document for Pest and Pesticide Management in Field Projects annex 8 35
• Use only registered pesticides 35
• Use non-chemical fertilizers 35
• Raise awareness among project beneficiaries about the risks of soil air and water pollution due to the massive and 35
• Pollution and degradation of surface and groundwater quality 35
• Lagoon drainage water before it is released into the wild. 35
• Lack of effective water management mechanisms 35
• Establish on each site a periodic maintenance system for water collection and distribution installations and equipment 35
• Replace as soon as possible defective damaged or dilapidated installations and equipment 35
• Locally train among the beneficiaries of the project young technicians capable of urgently carrying out certain small jobs such as closing a valve and replacing a broken pipe letting water flow etc. 35
• Impacts on the health of populations 35
• Train and raise awareness among farmers on the optimal use of agrochemicals nitrogen fertilizers and on the harmful effects of phytosanitary treatments. 35
• Sensitize the plant protection brigadiers on the wearing of protective equipment nasal masks when applying pesticides. 35
• Inform and sensitize project beneficiaries on water- related 35
• Include the project site villages in the intervention program of the epidemiological surveillance system. 36
• Proliferation of invasive plants and pests 36
• Incorporate IPM approaches 36
• Regular weeding of the fields. 36
• Cut and pull-out unwanted seedlings 36
• Apply FAOs ES Management Guidelines Use chemical or biological control in consultation with the specialized services 36
• Training of farmers on IPM and correct techniques of agrochemical application particularly where they cannot be avoided 36
• Apply rotational and intercropping practices to preserve greater diversity in habitat to reduce possible impact of pest and diseases 36
• Lack of water points for watering livestock 36
• Install outside the irrigated perimeters water points intended for the watering of the livestock of local herders and nomadic herders during their seasonal transhumance 36
• Unintentional destruction of archaeological remains 36
• Stop the work and put in place devices to secure the remains discovered and inform the competent authorities of the appropriate measures to be taken. 36
• Incidence of Gender Based ViolenceSexual Exploitation Abuse and Sexual Harassment 36
• Implement the measures recommended in the projects Sexual Exploitation Abuse and Sexual Harassment SEASH Action Plan 36
• The Contractor shall be required to consider alternative work schedules or shifts to accommodate the hiring of more female workers. 36
• Workers on site will sign Codes of Conduct on Sexual Exploitation and Abuse SEA provided in annex 15 for Sample Code of Conduct with sanctions on rape defilement abuse and other gender-based violence 36
• Sensitization workshops shall be undertaken for employees of the ContractorSupervising Consultant and Sub-Contractors as well as persons working or living in the immediate project environs 36
• The Contractor shall provide contact numbers of the nearest law enforcement Agency Office gender specialist and gender 36
• Annex 5 Managing COVID-19 risks on construction sites 38
• ASSESSING WORKFORCE CHARACTERISTICS 38
• Consideration should be given to requiring workers lodging in the local community to move to site accommodation subject to availability where they would be subject to the same restrictions. 38
• ENTRYEXIT TO THE WORK SITE AND CHECKS ON COMMENCEMENT OF WORK 38
• Checking and recording temperatures of workers and other people entering the site or requiring self- reporting prior to or on entering the site. 39
• Preventing a worker from an affected area or who has been in contact with an infected person from returning to the site for 14 days or if that is not possible isolating such worker for 14 days. 39
• Preventing a sick worker from entering the site referring them to local health facilities if necessary or requiring them to isolate at home for 14 days. 39
• GENERAL HYGIENE 39
• Requirements on general hygiene should be communicated and monitored to include 39
• Placing posters and signs around the site with images and text in local languages. 39
• Setting aside part of worker accommodation for precautionary self-quarantine as well as more formal isolation of staff who may be infected see paragraph f. 39
• CLEANING AND WASTE DISPOSAL 39
• Providing cleaning staff with adequate cleaning equipment materials and disinfectant. 39
• Review general cleaning systems training cleaning staff on appropriate cleaning procedures and appropriate frequency in high use or high-risk areas. 40
• ADJUSTING WORK PRACTICES 40
• Consider changes to work processes and timings to reduce or minimize contact between workers recognizing that this is likely to impact the project schedule. Such measures could include 40
• Decreasing the size of work teams. 40
• Limiting the number of workers on site at any one time. 40
• Changing to a 24-hour work rotation. 40
• Adapting or redesigning work processes for specific work activities and tasks to enable social distancing and training workers on these processes. 40
• Arranging where possible for work breaks to be taken in outdoor areas within the site. 40
• PROJECT MEDICAL SERVICES 40
• Training medical staff in testing if testing is available. 41
• LOCAL MEDICAL AND OTHER SERVICES 41
• Given the limited scope of project medical services the project may need to refer sick workers to local medical services. Preparation for this includes 41
• Obtaining information as to the resources and capacity of local medical services e.g. number of beds availability of trained staff and essential supplies. 42
• Conducting preliminary discussions with specific medical facilities to agree what should be done in the event of ill workers needing to be referred. 42
• Clarifying the way in which an ill worker will be transported to the medical facility and checking availability of such transportation. 42
• Establishing an agreed protocol for communications with local emergencymedical services. 42
• INSTANCES OR SPREAD OF THE VIRUS 42
• If a worker has symptoms of COVID-19 e.g. fever dry cough fatigue the worker should be removed immediately from work activities and isolated on site. 42
• Co-workers i.e. workers with whom the sick worker was in close contact should be required to stop work and be required to quarantine themselves for 14 days even if they have no symptoms. 42
• Family and other close contacts of the worker should be required to quarantine themselves for 14 days even if they have no symptoms. 42
• If a case of COVID-19 is confirmed in a worker on the site visitors should be restricted from entering the site and worker groups should be isolated from each other as much as possible. 42
• Workers should continue to be paid throughout periods of illness isolation or quarantine or if they are required to stop work in accordance with national law. 43
• Medical care whether on site or in a local hospital or clinic required by a worker should be paid for by the employer. 43
• CONTINUITY OF SUPPLIES AND PROJECT ACTIVITIES 43
• Where COVID-19 occurs either in the project site or the community access to the project site may be restricted and movement of supplies may be affected. 43
• Document procedures so that people know what they are and are not reliant on one persons knowledge. 43
• Place orders forprocure critical supplies. If not available consider alternatives where feasible. 43
• Consider existing security arrangements and whether these will be adequate in the event of interruption to normal project operations. 43
• TRAINING AND COMMUNICATION WITH WORKERS 43
• Training of workers should be conducted regularly as discussed in the sections above providing workers with a clear understanding of how they are expected to behave and carry out their work duties. 44
• Training should address issues of discrimination or prejudice if a worker becomes ill and provide an understanding of the trajectory of the virus where workers return to work. 44
• COMMUNICATION AND CONTACT WITH THE COMMUNITY 44
• Communications should be clear regular based on fact and designed to be easily understood by community members. 44