University of Cambridge Guidance for booking meetings and events

Abide by booking conditions Once a booking is approved, the meeting or event organizers must abide by the conditions set out on the form (including adhering to the University Statement on Freedom of Speech, the Code of Practice on Meetings and Public Gatherings on University Premises, and relevant Proctorial notices), together with any additional conditions imposed by the authorising authority (wh. [...] The Referral Group will consider the request to hold a meeting or event using the bases set out in the University Statement on Freedom of Speech and the Code of Practice on Meetings and Public Gatherings on University Premises. [...] lecture, conference, social Approximate number of gathering, colloquium) people attending Is the event open to members of the public YES / NO Will the event be ticketed/pre- YES / NO (open invitation)? booked How is the event being advertised (word of Will the media be present? YES / NO mouth, social media, flyers, website etc.)? Name and contact details of the main speaker(s) (including the socie. [...] I acknowledge the right of the University to terminate the booking without notice if any of the conditions set out below are not adequately complied with or if further information comes to light that gives rise to a reasonable belief that the meeting or event should not take place as set out in the University Statement on Freedom of Speech and the Code of Practice on Meetings and Public Gatherings. [...] to ensure that the fire regulations for the particular room or building are observed and that there is no smoking (at the time of the meeting or event specific instructions on local fire emergency arrangements will be issued by the Facilities team); 4.