DETAILS OF THE POSITION Job Title:     Unit Assistant – Conference and Protocol Level:
Coherent Identifier About this item: 20.500.12592/5rc3k5

DETAILS OF THE POSITION Job Title: Unit Assistant – Conference and Protocol Level:

9 August 2022


C/SG DETAILS OF THE POSITION Applications are invited from interested and suitably qualified nationals of Member States and Associate Member States to fill the following position at the Association of the Caribbean States. [...] Job Title: Unit Assistant – Conference and Protocol Level: Temporary Staff Reporting to: Conference and Protocol Officer Type of appointment: Full time Duration of appointment: 30 months FUNCTIONS OF THE POSITION: Under the general guidance of the Conference and Protocol Officer, the incumbent is responsible for providing administrative support to facilitate the efficient operations of the Unit. [...] DUTIES AND RESPONSIBILITIES: Prepare letters, verbal notes, circular notes, emails, or any other documents, in two (2) official languages of the ACS - Spanish, English and French (where applicable) and follow up on correspondences sent; Render logistical assistance including the preparation of documents submitted for all meetings and activities under the purview of the Conference and Protocol. [...] Assist in the submission and monitoring of translation requests; Assist with the coordination of external contractors (hotel, interpretation services, ground transportation, etc…) for ACS meeting or events; Assist in the update of the ACS Calendar of Meetings; Assist in some aspects of the duties of the Conference and Protocol Officer in his/her absence. [...] Page 2 of 4 KNOWLEDGE AND COMPETENCIES: Excellent oral and written communication skills in two (2) of the official languages of the ACS; Strong Interpersonal skills; Ability to work under pressure in a multicultural environment; Excellent organisational, planning and time management skills; Professionalism; Detail oriented; Ability to work independently; Ability to work in a team a.