Appendix 1 - Venue Requirements IFLA World Library and Information Congress 2025

Poster 250 Sqm net Exhibition space column free Yes No Adjacent to session rooms Yes No If not, what is the distance? Charge for set-up/ tear down day? Yes No If so, what is the cost per day ? Possibility to have reception on exhibition floor (3,000-3,500 attendees) Yes No (If so, please enclose list of F&B prices). [...] Internet connection available? Yes No If so, please specify capacity, provider & prices: Air-condition / electricity included during the congress Yes No Air-condition / electricity included during move-in days Yes No If not, please specify rates: Electricity / water connections already installed on move-in day: Yes No Storage space available: Please indicate the type of floor in the ex. [...] Does the Convention Centre have Wi-Fi access throughout the centre? Yes No If only in part of the centre, please advise which areas: Is the cost for Wi-Fi access to delegates included within the rental fees? Yes No If no, please advise the costs to have Wi-Fi access in all rooms occupied by the Congress and please provide information about the bandwidth that this costs covers C. [...] Are there contracts with a preferred caterer and or AV supplier? Yes No If yes, please indicate which company: What is the room set-up that is included in the rental price in terms of: Furniture (chairs, head table, lectern, stage etc.) Yes No If so, please specify: Basic A/V (screen, beamer, microphone etc.) Yes No Table linens Yes No Water in the room for participants Yes N. [...] What is the role of the organizers/PCO in case of an emergency? Is a Risk Assessment carried out? Yes No Are security staff or venue marshals included within the rental rates? Yes No Will the fire department check the exhibition prior to opening? Yes No Sustainability Is the congress venue ISO 9001 certified? Yes No What best practices do you have in place to maximise Sustainab.