cover image: ERCEA Record Personal DP Booking Observers Scientific eval_final (1


ERCEA Record Personal DP Booking Observers Scientific eval_final (1

8 Mar 2024

31 of the REGULATION (EU) 2018/1725 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (henceforth the "Data Protection Regulation") o DP. [...] At all times, the presence of Observers in Scientific evaluation panel meetings should be accepted only within the limits set out in the ERCEA B2 guidelines (described in the cover page of the PowerApp and in the Observers’ guide: see mandatory tick box field “Yes, I have read the above document”, which allow to proceed with the booking process). [...] In case of IT issues or unavailability of the IT tool, the data subjects could still request the possibility to observe the meeting through the FMB ERCEA EVAL OBSERVERS PARTICIPATION, or the respective panel FMB. [...] However, this must be considered as exceptional cases, as it would imply for the Administrators to manually insert the personal data for updating the PEMOBooking data in order to block in the calendar the sessions booked outside of the PowerApp booking, and prevent new booking requests for the same date/session. [...] Is any further processing for archiving purposes in the public interest, historical, statistical or scientific purposes envisaged? yes no The Controller or the ERCEA in general may envisage anonymous statistical analyses with the purpose of improving the usability and quality of the tool.



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