cover image: Operational Procedures - Pooled Procurement Mechanism  Purpose and Overview


Operational Procedures - Pooled Procurement Mechanism Purpose and Overview

29 May 2024

The Principal Recipient submits a Purchase Requisition considering the minimum procurement lead time as defined in the Category and Product-level Procurement and Delivery Planning Guide (as amended from time to time).1 For products not listed in the Guide, prior to submission of the Purchase Requisition, consultation with the PtM Focal Point for anticipated lead times is recommended. [...] Cancellation Costs are applicable costs associated with order cancellations (including partial cancellations), which will follow the principles as described in the Guidelines for Grant Budgeting.3 The below table provides the procedural steps for revising and approving the Price Quotation and Purchase order in cases of the above changes. [...] logistics agent to the manufacture and Principal Recipient quality control testing, as applicable Confirmation of R R Following delivery • PR, who validates quantity and receipt of goods condition of the goods and reports delivered and any discrepancy to the PSA within associated costs by the time limit specified in the PSA’s the Principal Recipient terms and conditions. [...] Outputs Timeline Responsibilities Completed Rapid R R Following Review by: Supply Mechanism completion of • HPM Specialist,6 who confirms the Order Form signed and the PPM urgency of the request, validates submitted by the registration the order against the Heath Principal Recipient, and process for Products Management Template additional approvals PPM-registered (or assumptions informing health o. [...] Section F: Incident Management Process The overarching principle of the Incident Management Process is to minimize disruptions to the timely delivery of health products, by recognizing an Incident8, quickly assessing the situation, notifying stakeholders, organizing the response to contain losses, minimize risk of seizure and potential auction to recover the cost by developing and capturing quick.
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