Labor Management Procedures Digital Malawi Acceleration Project (DMAP) (P505095) (English)

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Table of Contents

• List of Tables ........................................................................................................................... iv 2
• .......................................................................................... i 2
• ................................................................................................................. iii 2
• ......................................................................................................................... 5 2
• 1.1 Background Information .................................................................................................. 5 2
• 1.2 Project Development Objectives...................................................................................... 5 2
• 1.3 Summary of Project Components and Subcomponents ................................................... 7 2
• ........................................................... 8 2
• 2.1 Rationale for the LMP ..................................................................................................... 8 2
• 2.2 Objectives of the LMP ..................................................................................................... 9 2
• ..................................................................................... 9 2
• 3.1 Categories of project workers .......................................................................................... 9 2
• 3.2 Number of Project Workers ........................................................................................... 10 2
• 3.3 Project-Specific Labour Categories ............................................................................... 11 2
• 3.4 Application of the LMP ................................................................................................. 12 2
• ......................................................................... 13 2
• 4.1 Project activities ............................................................................................................. 13 2
• 4.2 Key Labour Risks and Mitigation Measures ................................................................. 13 2
• ........................................................................... 19 2
• 5.1 The Constitution of the Republic of Malawi 1995 ...................................................... 19 2
• 5.2 Occupational Safety Health and Welfare Act 1997 ................................................... 19 2
• 5.3 Employment Act 2000 ................................................................................................ 19 2
• 5.4 Workers Compensation Act 2000 ............................................................................... 20 2
• 5.5 Labour Relations Act 1996 ......................................................................................... 20 2
• 5.6 Gender Equality Act 2013 ........................................................................................... 20 2
• 5.6 Gender Policy 2015 ..................................................................................................... 21 2
• 5.7 National HIV and AIDS Policy 2003 .......................................................................... 21 2
• 5.8 International Labour Organization ILO and United Nations UN Conventions........ 22 2
• ............................................................................................................... 23 2
• 6.1 DMAP PIU..................................................................................................................... 23 2
• 6.2 Consultants ..................................................................................................................... 23 2
• 6.3 Contractors ..................................................................................................................... 24 2
• 6.4 Service Providers ........................................................................................................... 24 2
• 6.5 Workers .......................................................................................................................... 24 2
• ................................................................................................. 25 3
• 7.1 Prohibition of Forced Labour and Child Labour ........................................................... 26 3
• 7.2 Occupational Safety and Health OSH Compliance..................................................... 26 3
• 7.3 Occupational Safety Measures for Contractors ............................................................. 26 3
• 7.4 Risk and Incident Reporting .......................................................................................... 27 3
• ................................................................................................................ 27 3
• 8.1 Mitigation Measures ...................................................................................................... 27 3
• 8.2 Reporting and Handling GBV Incidents ........................................................................ 28 3
• ........................................................................................................... 28 3
• ....................................................................................................... 29 3
• ........................................................................ 30 3
• 11.1 Implementation of the GRM ........................................................................................ 31 3
• 11.2 GRM Process ............................................................................................................... 31 3
• 11.3 Grievance Management Timeframe ............................................................................ 33 3
• 11.4 Additional Considerations ........................................................................................... 33 3
• ................................................................................................ 33 3
• 12.1 Code of Conduct .......................................................................................................... 35 3
• 12.2 Incident reporting ......................................................................................................... 35 3
• 12.3 Primary Suppliers......................................................................................................... 35 3
• .......................................................................................... 36 3
• 13.1 Assessments ................................................................................................................. 37 3
• 13.2 Audits ........................................................................................................................... 37 3
• 13.3 Performance Indicators ................................................................................................ 37 3
• 13.4 Training and Awareness .............................................................................................. 38 3
• ............................................................................... 39 3
• Annex 1 Monitoring and Evaluation Framework for the LMP .......................................... 40 3
• Annex 2 OHS Inspection Checklist .................................................................................... 42 3
• Annex 3 Contractors CoC ................................................................................................. 45 3
• Annex 4 Individual CoC in case of contractor ................................................................... 49 3
• List of Acronyms and Abbreviations 5
• Executive Summary 7
• 1.0 Introduction 9
• Rural Connectivity 10
• Education Sector Connectivity 10
• Regional Connectivity and Climate Resilience 10
• Enhancing Data Hosting Capacity and Transition to Cloud Computing 10
• Next Generation Digital ID and Identity Verification Services 10
• Extending the Bomalathu Data Exchange Platform 10
• Enhancing Policy and Regulatory Frameworks operationalizing the Data Protection Authority and supporting the Government CERT 10
• Support to Tech Hubs and Sub-Grants for Digital Start-ups 10
• Participation in Regional Program on Device Affordability 11
• Sectoral Deep Dives in Social Protection Disaster Response Financial Inclusion and Land Management 11
• Establishment of Malawi Information Technology Authority MITA. 11
• Program Coordination and Management 11
• 2.0 Rationale Objectives and Application of the LMP 12
• 3.0 Overview of Labour Use on DMAP 13
• Assessment of Key Potential Labor Risks 17
• 5.0 Overview of Labour-related Legislation 23
• 6.0 Responsible Staff 27
• 7.0 Principles and Procedures 29
• 8.0 GBV SH and SEA 31
• 9.0 Age of Employment 32
• 10. Terms and Conditions 33
• 11.0 Workers Grievance Redress Mechanism 34
• 12.0 Contractor Management 37
• Competitive Bidding 38
• Shortlisting and Selection 38
• Contractual Signing 38
• Monitor Record and Report 38
• Safety Management 38
• Track Worker Details 38
• Training 38
• Security Risks 38
• Worker Grievances 38
• 13. LMP Performance Monitoring 40
• 14.0 Public Consultations and Disclosure 43