POLICY - | Travel and Research Expenses Policy | Proposal to the Executive Committee of the Board on May 1, 2020

CONTEXT In 2002, the Government of Canada endowed the Pierre Elliott Trudeau Foundation with the Advanced Research in the Humanities and Human Sciences Fund in the amount of $125 million, to be capitalized in perpetuity as a legacy in honour of the former Prime Minister. [...] GOALS AND PRINCIPLES The Foundation’s Travel and Research Policy has the following goals: • To ensure the exemplary management of the Foundation’s resources, and optimize the use of resources allotted for travel; • To offer travel conditions that meet travellers’ legitimate needs and expectations. [...] The Scholar must keep proof of payment, such as a letter signed by the participant that includes the fee, name of the person, why the Travel and Research Expenses Policy | 9 of 20 person was compensated and whether the payment was in cash or in kind, for verification purposes. [...] Dependent care 4.10.7 If a Scholar on leave must travel with a child under the age of two and must be accompanied by a third person who will see to the child’s needs during the Scholar’s participation in Foundation event or public interaction activity of the Foundation, the Scholar may use his or her travel and networking allowance to cover the reasonable travel expenses of this child and the thir. [...] 5.5.2 The exchange rate used to convert foreign currency for expenses incurred by the travellers should correspond with one of the following rates: (a) the conversion rate indicated on the monthly credit card account statement or on the statement obtained from the exchange bureau; or, if not available, (b) the conversion rate established by the Bank of Canada for the period in which the expense wa.