Issued also in French under title: Rapport annuel sur la Loi sur l’accès à l’information et la Loi sur la protection des renseignements personnels.
Related Organizations
- Catalogue Number
- HP2-19E-PDF
- Chronology
- Began with 2019-20.
- Department/Agency
- Public Health Agency of Canada. author, issuing body.
- Frequency
- Annual
- ISSN
- 25635549
- Pages
- 53
- Published in
- Ottawa, ON
- Rights
- © His Majesty the King in Right of Canada, as represented by the Minister of Public Health Agency of Canada.
- Source
- Government of Canada
- Subject
- Public Health Agency of Canada -- Periodicals. Canada. Access to Information Act -- Periodicals. Canada. Privacy Act -- Periodicals. Freedom of information -- Canada -- Periodicals. Privacy, Right of -- Canada -- Periodicals. Canada.
Table of Contents
- Introduction 6
- About the Public Health Agency of Canada 6
- Purpose of the Acts 6
- Organizational Structure 6
- Shared Services Partnership Agreement 6
- Access to Information and Privacy Operations Division 7
- Privacy Management Division 7
- Total FTEs Supporting the ATIA and the Privacy Act 7
- Total full-time equivalents supporting the ATIA and the Privacy Act 8
- Governance 8
- Delegation of Authority 8
- Openness and Transparency 9
- Part 2 of the Access to Information Act and Proactive Publication of Information 9
- Performance for 2023-2024 11
- Access to Information Act 11
- Access Informal Requests 11
- Caseload and Carry Forward and Outstanding Active Access to Information Requests 11
- Processing Times for Requests 12
- Data Quality 13
- Access to Information Requests Received & Completed 13
- Figure 1: Access to Information requests received and completed each fiscal year from 2019-2020 to 2023-2024 13
- Key Statistics by Fiscal Year 13
- Source of Requests under the Access to Information Act 13
- Proportion of Requests among Sources 14
- *Numbers may not add up to 100% due to rounding. 14
- Extensions 14
- Consultations Completed From Other Institutions 14
- Disposition of Completed Requests 15
- *Numbers may not add up to 100% due to rounding 15
- Exemptions Invoked 15
- Exclusions Cited 15
- Translations 16
- Format of Information Released 16
- Privacy Act 16
- Informal Requests 16
- Caseload and carry forward of privacy requests 16
- Privacy Requests Received and Completed 16
- Processing Time for Requests 17
- Extensions 18
- Consultations Completed From Other Institutions 18
- Disposition of Completed Requests 18
- Exemptions Invoked 19
- Exclusions Cited 19
- Translations 19
- Format of Information Released 19
- Privacy Management Division Advisory Services 19
- Reporting on Fees for the Service Fees Act 19
- Cost for Administering the Access to Information Act 20
- Costs for Administering the Privacy Act 20
- Training and Awareness 20
- Access to Information Training 20
- Access to Information Awareness 20
- Privacy Training 21
- Privacy Awareness 21
- Policies, Guidelines, Procedures and Initiatives 21
- The Public Health Agency of Canada’s Access to Information and Privacy Action Plan 21
- Betterment Solutions Working Group 21
- ATIP Operations Division’s Professional Development Program 21
- Privacy Breach Reporting Portal 22
- Privacy Act Modernization 22
- Summary of Key Issues and Actions Taken on Complaints and Audits 22
- Privacy Management Audit 22
- Complaints Management 22
- Complaints to the Information Commissioner of Canada 22
- Outstanding Number of Access to Information Complaints 23
- Number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods 23
- Complaints to the Privacy Commissioner of Canada 23
- Outstanding Number of Privacy Complaints 24
- Number of Open Complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods 24
- Federal Court Cases 24
- Applications & Appeals Submitted to the Federal Court 24
- Access to Information Act 24
- Privacy Act 24
- Monitoring Compliance 24
- Other Reporting Requirements Specific to the Privacy Act 25
- Material Privacy Breaches 25
- Privacy Impact Assessments 25
- 1. Public Health Agency of Canada Expert Roster and Scientific Performance Measurement Database 25
- 2. Pandemic Border Measures PIA Addendum 25
- Public Interest Disclosures 25
- Appendix A: Access to Information Act and Privacy Act – Delegation Order 26
- Delegation of Authority Schedule 27
- Access to Information Act 27
- Part 1 and 3 27
- Privacy Act 28
- Appendix B: Statistical Report on the Access to Information Act 29
- Section 1: Requests Under the Access to Information Act 29
- 1.1 Number of Requests 29
- 1.2 Sources of Requests 29
- 1.3 Channels of Requests 29
- Section 2: Informal Requests 30
- 2.1 Number of Informal Requests 30
- 2.2 Channels of Informal Requests 30
- 2.3 Completion Time of Informal Requests 30
- 2.4 Pages Released Informally 30
- 2.5 Pages Re-released Informally 30
- Section 3: Applications to the Information Commissioner on Declining to Act on Requests 31
- Section 4: Requests Closed During the Reporting Period 31
- 4.1 Disposition and Completion Time 31
- 4.2 Exemptions 31
- 4.3 Exclusions 33
- 4.4 Format of Information Released 35
- 4.5 Complexity 35
- 4.5.1 Relevant Pages Processed and Disclosed for Paper and E-record Formats 35
- 4.5.2 Relevant Pages Processed Per Request Disposition for Paper and E-record Formats by Size of Requests 35
- 4.5.3 Relevant Minutes Processed and Disclosed for Audio Formats 35
- 4.5.4 Relevant Minutes Processed per Request Disposition for Audio Formats by Size of Requests 35
- 4.5.5 Relevant Minutes Processed and Disclosed for Video Formats 36
- 4.5.6 Relevant Minutes Processed per Request Disposition for Video Formats by Size of Requests 36
- 4.5.7 Other Complexities 36
- 4.6 Closed Requests 36
- 4.6.1 Requests Closed Within Legislated Timelines 36
- 4.7 Deemed Refusals 37
- 4.7.1 Principal Reasons for Not Meeting Legislated Timelines 37
- 4.7.2 Requests Closed Beyond Legislated Timelines (including any extension taken) 37
- 4.8 Requests for Translation 37
- Section 5: Extensions 37
- 5.1 Reasons for Extensions and Disposition of Requests 37
- 5.2 Length of Extensions 38
- Section 6: Fees 38
- Section 7: Consultations Received From Other Institutions and Organizations 38
- 7.1 Consultations Received from Other Government of Canada Institutions and Organizations 38
- 7.2 Recommendations and Completion Time for Consultations Received from Other Government of Canada Institutions 38
- 7.3 Recommendations and Completion Time for Consultations Received from Other Organizations Outside the Government of Canada 39
- Section 8: Completion Time of Consultations on Cabinet Confidences 39
- 8.1 Requests with Legal Services 39
- 8.2 Requests with Privy Council Office 39
- Section 9: Investigations and Reports of finding 40
- 9.1 Investigations 40
- 9.2 Investigations and Reports of finding 40
- Section 10: Court Action 40
- 10.1 Court actions on complaints 40
- 10.2 Court actions on third party notifications under paragraph 28(1)(b) 40
- Section 11: Resources Related to the Access to Information Act 40
- 11.1 Allocated Costs 40
- 11.2 Human resources 40
- Appendix C: Statistical Report on the Privacy Act 41
- Section 1: Requests under the Privacy Act 41
- 1.1 Number of Requests 41
- 1.2 Channels of Requests 41
- Section 2: Informal Requests 41
- 2.1 Number of Informal Requests 41
- 2.2 Channels of Informal Requests 42
- 2.3 Completion Time of Informal Requests 42
- 2.4 Pages Released Informally 42
- Section 3: Requests Closed During the Reporting Period 42
- 3.1 Disposition and Completion Time 42
- 3.2 Exemptions 42
- 3.3 Exclusions 44
- 3.4 Format of Information Released 45
- 3.5 Complexity 45
- 3.5.1 Relevant Pages Processed and Disclosed for Paper and E-record Formats 45
- 3.5.2 Relevant Pages Processed by Request Disposition for Paper and E-record Formats by Size of Requests 45
- 3.5.3 Relevant Minutes Processed and Disclosed for Audio Formats 46
- 3.5.4 Relevant Minutes Processed Per Request Disposition for Audio Formats by Size of Requests 46
- 3.5.5 Relevant Minutes Processed and Disclosed for Video Formats 46
- 3.5.6 Relevant Minutes Processed per Request Disposition for Video formats by Size of Requests 46
- 3.5.7 Other Complexities 46
- 3.6 Closed Requests 47
- 3.6.1 Number of Requests Closed Within Legislated Timelines 47
- 3.7 Deemed Refusals 47
- 3.7.1 Reasons for Not Meeting Legislated Timelines 47
- 3.7.2 Requests Closed Beyond Legislated Timelines (including any extension taken) 47
- 3.8 Requests for Translation 47
- Section 4: Disclosures under Subsections 8(2) and 8(5) 47
- Section 5: Requests for Correction of Personal Information and Notations 47
- Section 6: Extensions 48
- 6.1 Reasons for Extensions and Disposition of Requests 48
- 6.2 Length of Extensions 48
- Section 7: Consultations Received From Other Institutions and Organizations 48
- 7.1 Consultations Received from Other Government of Canada Institutions and Other Organizations 48
- 7.2 Recommendations and Completion Time for Consultations Received from Other Government of Canada Institutions 49
- 7.3 Recommendations and Completion Time for Consultations Received from Other Organizations outside the Government of Canada 49
- Section 8: Completion Time of Consultations on Cabinet Confidences 49
- 8.1 Requests with Legal Services 49
- 8.2 Requests with Privy Council Office 50
- Section 9: Complaints and Investigation Notices Received 50
- Section 10: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB) 50
- 10.1 Privacy Impact Assessments 50
- 10.2 Institution-Specific and Central Personal Information Banks 50
- Section 11: Privacy Breaches 50
- 11.1 Material Privacy Breaches Reported 50
- 11.2 Non-Material Privacy Breaches 50
- Section 12: Resources Related to the Privacy Act 51
- 12.1 Allocated Costs 51
- 12.2 Human Resources 51
- Appendix D: Supplemental Statistical Report on the Access to Information Act and Privacy Act 52
- Section 1: Open Requests and Complaints Under the Access to Information Act 52
- 1.1 The following table reports the number of open requests that are outstanding from previous reporting periods. 52
- 1.2 The following table reports the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods. 52
- Section 2: Open Requests and Complaints Under the Privacy Act 53
- 2.1 The following table reports the number of open requests that are outstanding from previous reporting periods. 53
- 2.2 The following table reports the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods. 53
- Section 3: Social Insurance Number (SIN) 53
- Section 4: Universal Access under the Privacy Act 53
