HQ Finance Manual

Scanned Signature – For all approvals $10,000 or greater, the document to be signed should be printed, signed and scanned and the scanned copy should be sent back to the office requiring the approval. [...] In the space provided for the signature on the original document, “E-mail Approval Attached” should be written in lieu of the signature. [...] 3.4.1 Using Coded Budgets When a team member begins a transaction, the team member reviews the coded detail budget to identify the budget line intended for the transaction, and determines the applicable coding to be used. [...] Depending on the applicable budget flexibility rules for that department, and the necessity of the expense, approval may be given to incur the expense. [...] If the AME form, or the proper information on the EER is not completed, the expense may be included as taxable income to the team member on their W-2.